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Diary of a Drop-in Session

 



As part of a recent funding application for a Support Worker submitted to Chippenham Borough Lands Charity, Doorway recorded the diary of a drop-in session to back up our claim that we don't just serve hot meals!

Monday 26th February 2007

Staff: -

  • Margaret Cleverley, Doorway Manager
  • David Thompson, Support Worker
  • 10 volunteers expected, 9 arrived (no explanation from the absent volunteer)

N.B. The optimum number of volunteers per session is at least 10 to ensure the efficient running of kitchen, supervision of all areas for safety reasons and sufficient staff to befriend and support guests.

8.00am Margaret arrived at The Salvation Army Hall and set out necessary equipment in kitchen; checked office answerphone and email for messages.
8.30am First volunteer arrived. Margaret briefed her on kitchen equipment.
8.40am More volunteers arrived. Margaret greeted.
8.40am David arrived and:-
• Set up hall with other volunteers – moved tables, chairs, laid tables for breakfast, set up coffee table and equipment, TV for computer games, table tennis equipment, put up signs at entrance and in hallways.
• Turned on CCTV, collected panic alarms, set up reception table with registers and other documentation.
8.45am Kitchen volunteers are cooking bacon and sausages and preparing first batch
of eggs, heating food and setting out bowls of cereal for guests.
9.15am David leads briefing before session begins and allocates tasks to volunteers.
9.30am Doors opened. Quiet start!
10.00am Volunteer dealt with one load of guest’s washing (previous session we were
asked to do 6 loads of laundry – but we can only manage 4 loads due to drying times).
12.30pm Guests left and centre closed.
12.30–1.00 Clearing up and staff de-brief – including sharing information, discussing
how issues have been dealt with and record keeping.

26 guests had attended:-
• 3 rough sleepers
• 16 in B&B, sofa surfing etc
• 7 with own accommodation
21 meals served to guests.
Most members of staff and volunteers ate breakfast with the guests.

Guest Issues Dealt With:-

• Volunteer had read about Barnardo’s Play and Stay project and phoned for information for a guest with young child and complex issues including substance use in addition to homelessness.
• Guest with extensive tooth decay and abscesses asked about getting a dental appointment (she isn’t registered with a dentist). Volunteer phoned hospital to find out about emergency dental treatment and was signposted to the Community Dental Service. Volunteer tried the phone number all morning but no reply. To be followed up at next session.
• Homeless guest offered temporary accommodation in Warminster by the Council but is appealing against it because his support network is in Chippenham – drugs & alcohol agencies. Solicitor is involved. Volunteer helped him get in touch with his drugs worker for support in his appeal against the Council.
• 1 guest has just been offered a job. Hopes to acquire rented accommodation so that her children can visit her.
• Guest helped by volunteer to make contact with the hostel in Bristol – he lost his tenancy because of alcohol related problems and is now seeking rehab with support of his Probation Officer who gave him phone numbers to ring. Volunteer helped him to access hostel and also spoke to manager of hostel who will send referral pack to Doorway. Ongoing case.
• Guest asked for help in getting an emergency doctor’s appointment since he had run out of medication. He is sleeping rough and is not registered with a GP. He stated he had paranoid schizophrenia and his observed behaviour at the drop-in session was volatile and unpredictable. Volunteer negotiated with Hathaway Surgery to offer him an emergency appointment – surgery very busy this morning, but they shifted appointments around to accommodate this guest.
David, Support Worker, drove guest to appointment to ensure that he arrived at surgery. David stayed with guest throughout consultation and took him to the pharmacy to collect prescribed drugs. David was absent for nearly 2 hours – overrunning his paid time with Doorway. Margaret took over the supervision of the clearing up and debriefed staff at end of the session. David will accompany same guest to his next appointment on Thursday during the drop-in session. Margaret has changed her appointments on Thursday to ensure that she can set up and open the centre with the volunteers - normally David’s responsibilities.

De-brief:-

• 1 guest with tenancy living with partner. Tenant has drug and alcohol issues and has just lost his job. At de-brief staff and volunteers discussed whether this is a joint tenancy – if not will advise guest to talk to landlord. Ongoing.
• During de-brief a guest arrived – feels former partner has abandoned him, leaving baby with him whilst still drawing child benefit. He is not allowed to attend the drop-in with the child but asked for a food parcel since he is finding it hard to make ends meet. Gave him food and advised him about the Barnado’s centre.
• Staff and volunteers agreed after discussion that more information was needed about Community/Emergency dental services. Volunteer offered to find out details at hospital. She later phoned to give contact details for services and details regarding who can qualify.

Comments:-

This was a very busy, but not unusual session, which reinforces the need to appoint a Support Services Manager. Part of his/her role would be to support guests directly, including accompanying guests to appointments with other agencies to improve outcomes for all concerned. Today, the GP was grateful to have David present with a potentially volatile patient. Also, it is likely that the guest would not have found Hathaway surgery on his own and would therefore have missed his appointment.
The Support Services Manager would also be able to train/organise volunteers to take on this role. At the moment Doorway can only accompany guests on an ad hoc basis when we are fully staffed.

Margaret Cleverley,
Doorway Manager
26.02.07

article added 27th March 2007

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Chippenham
Wiltshire
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